How to Use Microsoft Word as a Desktop Publishing Tool

9. Add a Cover Page Instantly

Word permits you to add a cover page to a document by selecting one from a gallery of options.
Word's Cover Page feature lets you add an attractive cover page to any document. To add one to yours, click the Insert tab on the Ribbon, click Cover Page, and select a cover page from the gallery. Although you can change every element on the cover page, it’s best to start with one that comes closest to what you want in the end.

When you select a cover page, Word adds it to the beginning of the document. Click inside each of the items on the cover page, and type your text. To remove anything you don't want, click the item and press Delete. If you decide that you don’t like the cover page at all, you can select a different one, and it will automatically replace the unwanted page.

10. Adjust Paragraph and Line Spacing for Text and Pull Quotes

Desktop publishing applications provide precise tools for making microadjustments to paragraphs and to line spacing. You can accomplish the same goal in Word, however. Select the text you wish to alter, click the Home tab, and then open the Paragraph dialog box by clicking the arrow next to the Paragraph label that points down and to the right. Now click the Indents and Spacing tab to adjust the line spacing within paragraphs (using the Line Spacing tool), as well as the line spacing between paragraphs (using the Before and After tools).

For text-intensive documents, it’s usually best to indent the first line of each paragraph by a half-inch, and to set the line spacing to 1.15 inches with no additional space before or after each paragraph. This is a layout that books often use. Another common spacing option is to add 6 points of space after a paragraph and use no indents at all.

To set your spacing options as your default (Normal) style, click the Home tab, move your mouse pointer to the Styles area, right-click Normal, click Modify, and then click OK. Now this spacing will apply to every document that you format with the Normal style.

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